Privacy Policy
Last updated: 28 August 2026
This policy explains how Stratos Procurement LTD ("Stratos", "we", "us", "our") collects, uses, and protects personal data when you visit this website or contact us, in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who we are
Stratos Procurement LTD is the data controller for this website.
Registered in England and Wales, company number 17430340. Registered office: Eleven Brindley Place, 2 Brunswick Square, Birmingham, B1 2LP, United Kingdom.
Contact: info@stratosprocurement.co.uk
What we collect
We collect two categories of data:
1. Information you give us directly
When you submit our contact/enquiry form, we collect the details you provide, which may include your name, company name, job title, email address, phone number, equipment type, estimated project value, and any message or project details you include.
2. Information collected automatically (only with your consent)
If you accept analytics cookies via our cookie banner, we use Google Analytics and Microsoft Clarity to understand how visitors use the site — for example, approximate location (derived from IP address), device and browser type, pages viewed, time on page, and on-site behaviour such as scrolling and clicks. See our Cookie Policy for full details of the cookies used. Nothing in this category is collected if you decline or have not yet responded to the cookie banner.
How we use your data and our lawful basis
| Purpose | Lawful basis |
|---|---|
| Responding to your enquiry and discussing a potential engagement | Legitimate interests / steps taken prior to entering a contract |
| Delivering a service you've engaged us for | Performance of a contract |
| Keeping records for accounting, tax, and legal obligations | Legal obligation |
| Understanding site usage and improving the website | Consent (analytics cookies) |
Who we share data with
We use a small number of trusted third-party processors to help run this website. We do not sell your data.
- Web3Forms — delivers contact form submissions to our inbox. See the Web3Forms Privacy Policy.
- Google Analytics (Google Ireland Ltd / Google LLC) — website analytics, loaded only if you accept analytics cookies. See the Google Privacy Policy.
- Microsoft Clarity (Microsoft Ireland Operations Ltd / Microsoft Corporation) — website analytics and session behaviour insights, loaded only if you accept analytics cookies. See the Microsoft Privacy Statement.
Some of these processors may transfer data outside the UK/EEA (for example, to the US). Where this happens, they do so under a recognised transfer mechanism such as the UK International Data Transfer Addendum, Standard Contractual Clauses, or an equivalent safeguard provided by that processor.
How long we keep your data
Enquiry data is kept only for as long as needed to respond to you and progress any resulting engagement, and is not normally kept for longer than 24 months from your last contact with us, unless a client relationship continues or we are required by law (e.g. accounting records) to keep it longer. Analytics data is retained according to the relevant processor's own default retention settings.
Your rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Have inaccurate data corrected
- Request erasure of your data
- Restrict or object to certain processing
- Request your data in a portable format
- Withdraw consent at any time (for analytics cookies, via )
- Lodge a complaint with the Information Commissioner's Office (ICO)
To exercise any of these rights, email info@stratosprocurement.co.uk.
Security
We use reasonable technical and organisational measures to protect the personal data we hold from loss, misuse, or unauthorised access.
Children
This is a business-to-business website and is not directed at children. We do not knowingly collect personal data from anyone under 18.
Changes to this policy
We may update this policy from time to time. The "last updated" date at the top of this page reflects the most recent revision.
Contact us
Stratos Procurement LTD, Eleven Brindley Place, 2 Brunswick Square, Birmingham, B1 2LP.
Email: info@stratosprocurement.co.uk